Watch me be in 2 places at 1 time

June 3, 2010 | Business, Delegation, Systemizing | Beth Schneider

What's that saying? When opportunity comes knocking you have to take advantage. But what do you do if a great opportunity comes along and you already have a date that night?

That's kind of what happened to me. I was already booked to speak to a group of high end attorneys in Santa Barbara and then I was invited to sponsor Lisa Sasevich's Speak-to-Sell event in San Diego. Here's the rub. Both events are happening at exactly the same time and in case you aren't familiar with Southern California geography, they are in opposite directions.

What's a girl to do? Well this girl has her Outrageously Profitable Systems in place so I pulled together our tradeshow/sponsor systems and asked Sandye to go to San Diego in my place. There you go, in one fell swoop I've cloned myself. Not in a weird Dolly the sheep way, but in a way that someone can take over for me and represent my company the way I want them too. It's an incredibly powerful and comforting feeling to know I don't have to be everywhere at one time. Plus I've just doubled my revenue opportunity. I'll be collecting leads in Santa Barbara while Sandye collects leads in San Diego. Not bad for one weekend.

There are some basic systems that every business needs and if you are looking for that feeling for power and comfort then I really recommend you take a look at our Outrageously Profitable Systems program www.processprodigy.com/ops.

In the mean time enjoy this week's article from Systems Coach Sandye Linnetz. Oh and if you are going to be at Lisa Sasevich's event, be sure to introduce yourself to Sandye.

Take care,

Beth

OPS

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Systemizing Your Business: Get Wise. . . Prioritize!

Thoughts from Sandye Linnetz, Systems Coach and Goddess

Men tend to be single focused; they generally deal with one thing at a time. Women, on the other hand, tend to have diffuse attentiveness and a natural ability to multi-task. While diffuse awareness is a huge asset when it comes to finding the car keys while cooking dinner, answering the phone and designing a new marketing plan, it is a not so helpful when it's time to choose a priority and focus on just that.

When you set out to design the systems your company needs to operate most effectively and successfully, you have to choose a starting point. Truth is, one of the main reasons that so many companies don't have systems in place is that they simply can't decide where to start... what systems to design... and when!

The secret is to PRIORITIZE... and then FOCUS on those most important choices. First take a look at the way things are currently handled in your company the (AS-IS). Next decide how your company would operate at its best (PERFECT WORLD). Finally, design an action plan, a map, a flow-chart system to achieve that level of performance. Once you have determined how things are done and who "currently does what", make a list of where you see that things could be done differently, more completely and what everyone "wants to do", - congratulations, you're about to design some systems. The question is, which systems come first? To determine that,you will first need to make a list of all of the systems that would boost your biz; make a system creation to-do list. (Note: This is an excellent time for team brainstorming. List 'em all...)

Start here: Take your system creation to-do list and highlight each one that will be the basis of another. When you build a house, would you start with the roof or the foundation? When you get dressed what goes on first? The panties or the slacks? Get the idea? Once you decide what needs to get done you also need to decide what takes priority in getting done! What do you want to accomplish right away?

Choose a BIG PICTURE FOCUS for the next 30 to 60 days:

· Get rid of the "extra" stuff on your plate

· Streamline

· Create a new product

· Create a new department

· Hire someone

· What else????

Now go back to your job descriptions and highlight, or put a "P" next to all of the items that relate to your focus. Concentrate on these. What are the three MOST IMPORTANT things to focus on for the next 30 -60 days? What will put the most money into your pocket in the least amount of time? Consider starting there.

Not having a FOCUS is akin to sitting down at a restaurant and ordering "the whole menu" because it all sounds so good. No one says you can't eventually order everything on the menu; we just don't want you to order it all at once. It's time to choose what sounds BEST and start with that. What is the number one thing that you need to be doing right now? That's IT! Start with that. Make that your #1 priority and focus in that specific direction. Everything else will fall into place. In fact, as the process itself begins to unfold, the "what's next" becomes more and more obvious.

Let the process begin! List your needs and wants. Then, be wise... PRIORITIZE.

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Beth Schneider, President of Process Prodigy Inc., www.processprodigy.com, along with her team of highly sought after operations consultants, reveal the insider secrets billion-dollar corporations pay thousands of dollars for. Specializing in process creation, Process Prodigy tools and techniques have helped entrepreneurs increase productivity by as much as 600%, and revenues by as much as 250%. Visit www.processprodigy.com/ezine and grab your FREE systems starter kit valued at $297.00.